Applicant Tracking Spreadsheet – The New Recruitment Tracking Spreadsheet

recruitment tracking spreadsheets

As a recruiter or HR professional, it’s easy to believe that what worked in the past is the best strategy for the future. However, applicant tracking spreadsheets will change this.

While this holds in some cases, you don’t want to travel down this path when it comes to a recruitment tracking spreadsheet.

Many years ago, spreadsheets were considered advanced technology. After all, using spreadsheets is more efficient than a manual system that relied on nothing more than a pen and paper.

Fast forward to 2021, and a spreadsheet is no longer the only option for recruiting professionals. Instead, there is free online recruitment software, such as Recruiteze, that can make your life a whole lot easier.

In this article, we’ll cover why traditional applicant tracking is inefficient compared to ATS and why to consider switching to an applicant tracking software to make your life so much easier.

Let’s get started!

Recruitment Software has started gaining momentum and popularity from the late 90s, but only recently have they started becoming increasingly more intelligent and helpful in assisting you to pick the best candidate for the job.

As a hiring manager, a recruiter, or a business owner, hiring the best people and doing it at the lowest cost possible should be your top priority.

Don’t get us wrong, a traditional spreadsheet for tracking candidates is useful if you’re starting out, but as soon as you feel like your demands are growing, you should know there are better alternatives.

In particular, the newer solutions are cloud-based and offer a heck of a lot more features than regular spreadsheets.

We discuss this in great detail on our blog, noting the following in regards to our cloud-based service:

“With Recruiteze, you can post and publish jobs to numerous job boards, receive qualified applicants directly to your recruitment database. You can access candidate applications online and make changes lightning-fast. Recruiting based on client/hiring manager needs has never been easier. Your custom responsive careers page and application allow candidates to easily access information and create the level of professionalism expected in today’s marketplace. We’ve taken the redundant administrative work out of recruiting. There’s no need to keep doing things the hard way.”

As you can see, Recruiteze is the “anti-spreadsheet” in many ways. If you want to do things the hard way, you’ll continue to rely on the use of a candidate tracking spreadsheet.

Conversely, if you want to make changes for the better, you’ll come to realize that there is a powerful technology that can work in your favor.

Here are some of the top features we appreciate at Recruiteze:

  1. Mobile Friendly
  2. Contact Candidates
  3. Contact History
  4. Notes & History
  5. Bulk Upload
  6. Candidate Search
  7. Bulk Contact
  8. Power Your Career Page
  9. Online Job Applications
  10. No More Duplicates
  11. Reporting and Analytics

Let’s go and explore each of these features!

If you are looking for a free applicant tracking spreadsheet, check Recruiteze and you will realize that there is something far better and easier to use!

Mobile Friendly

Thanks to cloud technology, you don’t have to be sitting at your computer to access and review resumes.

Instead, you can do so from anywhere in the world – as long as you have access to a tablet or smartphone.

From an organization and time savings point of view, it doesn’t get any better than this.

Contact Candidates

What method do you use today to contact candidates? Like many recruiters, you may rely solely on email and phone calls.

While both of these methods will remain popular in the future, don’t overlook the fact that recruiting software allows you to contact candidates directly from your system. You don’t have to leave the system to contact an applicant, which goes a long way in saving you time and improving efficiency.

Contact History

When you contact a candidate from the recruitment software, it will keep a contact history. So anyone who looks up the candidate will see the history on which the recruiter has contacted them earlier and the context.

Notes & History

Using online recruitment software, you will be able to add, manage and track contact notes. If you talk to the candidate or hiring manager, you can record the conversation notes. This helps anyone else working with the candidate/manager to see the past conversations.

Bulk Upload

Let’s face it: there are times when you receive hundreds of resumes for a single position. If you’re hiring for more than one job, you may find yourself buried in thousands upon thousands of resumes.

How will you ever keep track of all these resumes with nothing more than a candidate tracking spreadsheet? The answer is simple: you won’t.

This is why the bulk upload feature in online recruiting software is such a big hit with customers. In short, this allows you to upload resumes to your database in bulk. It doesn’t matter if you have a handful of resumes or 1,000+. It’s fast and efficient.

Candidate Search

With resumes stored on your hard disk, you will not be able to use them for anything. If your hard disk crashes, you’ll lose your entire resume database in no time. You will not be able to search and filter candidates by doing a text-based search. This is where online recruiting software will significantly help. All the resumes indexed and stored in your database can be searched and filtered.

Looking for an applicant tracking spreadsheet template? That’s a thing of the past. Try Recruiteze for free and have a beautifully customizable applicant tracking system and workflows.

Bulk Contact

Once you have filtered your candidates through a text-based search, you may want to contact all of them about a new job that has opened up. With online recruiting software, it is a breeze to contact them all in just a few seconds. This will save you a lot of time and also provides unparalleled standardization in your communication.

Power Your Careers Page

If you do not have a careers page or if you are manually updating your careers page, that is another reason for online recruiting software.

Typically, Candidate Tracking Software provides you with a custom career portal feature, which will display all your active jobs to potential candidates. When you post a job in the software, it will automatically be displayed on the careers page. If you make updates to the job, it will automatically be reflected on the careers page. If you deactivate the job posting, it will be removed from your career portal. That is another huge time saver and benefit to use recruiting software and drop your applicant tracking spreadsheet.

Online Job Applications

What process do you follow right now to collect applications? Like many, you may be stuck in the past. This means that you’re requesting resumes via email or even snail mail.

This feature allows candidates to apply online, directly from your website. From there, applications are added to your database and routed to the appropriate recruiter or hiring manager.

Once again, this is a great way to improve efficiency and organization.

No More Duplicates

As you know, some people will continually apply for different openings at your company. While there is nothing wrong with this, it can lead to a lot of duplicate records.

Online recruiting software will usually have the technology to consolidate duplicates. This way, if they apply again in the future, all of their applications are merged under the same record.

Reporting and Analytics

Your success as a recruiter is based on many factors. Online recruiting software will provide reports and data to help you make more informed decisions.

Soon enough, you’ll find yourself reviewing data that can help you change your strategy for the better.


While it was cool to rely on a spreadsheet in the past, these days, with tools like Recruiteze, which offer a variety of competitive and time-saving advantages – switching is a “no-brainer.”

Ready to switch to Free Online Recruiting Software?

Now that you understand the vast benefits that online recruiting software can offer, We suggest trying out Recruiteze, our free online recruiting software. With Recruiteze, you are covered for every one of the points detailed above. Using one simple modern system, you can manage your job postings, applications, candidates, and communication in one place.

You will be surprised with the ease of use compared to the previously used spreadsheets. You will also see a big difference in all your recruitment activities.

If you’re interested in learning more about choosing the right recruiting software, here are some additional articles that will help you make the right choice.

On-Premise ATS vs. Online Applicant Tracking System

What to look for in an Online Recruiting Software?

Most useful features for an Online Recruiting Software

Top 12 Advantages of an Online Recruiting Software