Streamline Your Recruiting by Going Paperless

Streamline Your Recruiting by Going Paperless

Have you ever thought about how much paper a business uses each day? What about how much they use each year? It’s quite startling to find out the answer to those questions. Paper is one of the biggest expenses and can also be in short demand at times. Depending on what’s going on in the workday, and how much paper has been used before the next delivery shows up, you could be left short.

Paper is also a hassle to keep organized. In this post, we’re going to talk about how to streamline your recruiting efforts by going paperless:

  1. Digital signatures
  2. New hires process
  3. SMB applicant tracking systems
  4. Eliminate printers and fax machines
  5. Resume tools
  6. And even more benefits of going paperless

Go Paperless – Get Streamlined


One small business department that uses the most paper is recruiting. Just think about all the documents that need to be printed, signed and filed away. Most hiring managers are required to keep the following documents on every single candidate that applies for a position as well as current and past employees:

  • resumes
  • cover letters
  • time cards
  • applications
  • hiring documents
  • client and employee contracts
  • government-mandated reports
  • forms

When you add all that up, it’s a lot of paper. Not to mention the thousands of other pieces of paper that are being used throughout the rest of the company.

What if going paperless meant streamlining your business and cutting down on all that unnecessary time that goes into dealing with paper?

Even if you just decided to cut out paper in the recruiting department only, the time and money saved will be dramatic. In addition, things will be organized and easy to contain. No more walking around looking for department heads, hoping to get signatures or approvals. Instead, you can email them the document and then do other things while waiting on it to return!

No more mountains and stacks of folders for candidates who are looking for a job. You might actually be able to see your desk on a daily basis if you choose to go paperless!

The benefits of an all digital process for recruiting are endless. You will be amazed at how productive you are after paper has been cut out. Below, you’ll find a few of the most exciting advantages:

Digital Signatures

Conversion rates

Did you know it takes close to three days to process a handwritten signature in the HR department of a company?

That’s right.

There are several different documents that must be signed by different professionals each day. Especially for hiring contracts, employment reviews, time clock sheets, checks, and more, the amount of time tied up waiting on signatures is crazy.

Why not streamline this whole process by starting to use digital signatures? While you might be leery at first, don’t be. This is a great way to not only save money, but it also saves a lot of time for everyone involved. And don’t worry about the security measures. All digital signatures are compliant and secure, without issues.

Have you ever thought about going paperless? It’s a scary thought, right? We’ve been using paper for decades. It’s a guaranteed material we use every single day. But, when you consider the amount of time and energy involved in using paper (not to even mention the cost) you get a little dizzy. Someone has to print documents, sign them, file them, staple them together, put them in a folder and deliver them to a different department. That’s a lot of time!

New Hire Process

When you hire someone new, they’ll not only need to fill out tax papers and many other documents, but they’ll also need an employee handbook and training guide. This can sometimes lead to hundreds of sheets of paper. Can you believe that? Why bother having all this printed out when you can digitally share it, so the new hire will always have a quick way of accessing everything they need?

Small Business Applicant Tracking System

When utilizing an applicant tracking system, you’re not only helping yourself go paperless, you’re also helping the candidates as well. They’ll be able to send in resumes and cover letters, right online, without having to print out resumes to bring into your department. There are tons of benefits for recruiters that choose to use recruiting software, aside from being able to incorporate a paperless process.

Eliminate Printers and Fax Machines

When you choose to go completely paperless, even if it’s just in the recruiting department, you’ll be eliminating the need for printers and a fax machine.

These are expensive and continually need tech support. Whether the paper is jammed, your computer isn’t working with the printer or your fax machine is hanging up, the troubles that can come from them are very frustrating. Why not just get rid of them and use digital documents that can be emailed?

This convenient way to share documents won’t give you a problem – as long as you remember to add the attachment before sending the email!

Resume Tools

Many recruiting managers spend countless hours filtering through resumes manually. Then, they might scan the resumes in and have to spend even more time formatting the resume. Why bother with this process when you can go digital? When you take advantage of a software system that offers various tools to help you streamline, your day becomes much more manageable. No stress. No overwhelming amount of “things to do.” You can focus on more important things like actually interviewing the candidates, making sure they’re right for the job and more.

Our free recruiting software allows you to access hundreds of candidates, digitally, without having to print or look at a single piece of paper. You can also build your database to help you with your future needs as well. Even more, you can post jobs online, write and access important reports and analytical data without having to print them. All for free with Recruiteze!

Are you ready to implement a paperless operation within your recruiting department? If so, go for it! You’ll love the benefits that come with this decision. Save time and money, while streamlining your entire process! Need more information? Don’t forget to visit back with our previous blog post to learn more!

More Benefits

  • Instead of carrying around a heavy briefcase or tote with you every day, carry a lightweight mobile device or laptop that will have all your files locked down in one, easy to access spot!
  • Every candidate, every job, every resume, every meeting, all in one place.
  • Never take up too much time searching and searching for one missing document that you swear was “right there a second ago.” Instead, have all your papers at your fingertips. Do a quick search on your laptop or mobile device. The document will pull up within seconds, ready for you to use.
  • Helps to ensure all new hires have verified certification.
  • All paperwork is easily stored and accessed without any problems.
  • Staffing and recruiting software helps you not only recruit, but also helps you keep up with a new hire’s performance as well as current employees.

Do You Need a Small Business Applicant Tracking System? Try Recruiteze for Free!

Do you need help choosing the right recruiting software for your HR department or recruiting firm? Make the right choice by using Recruiteze! Recruiteze is a powerful small business applicant tracking system. It allows your job candidates to apply to open positions and be added to your talent database immediately. As an end-user, you’ll be able to go online anytime and access your candidate’s resumes as well as make any necessary changes. We make recruiting easy because Recruiteze also comes with a custom job board. It allows candidates and customers easy access to information and creates a level of professionalism expected in today’s marketplace.

iReformat allows you to format up to 10 resumes per month for free! In addition, we are proud to offer you a free 15 day trial of any of our other memberships. Other packages start at $10 per month and offer unlimited support, users, and more!

We’ve taken the redundant administrative work out of recruiting. Don’t hesitate to use Recruiteze and iReformat to help reduce the time consuming process of hiring new employees and filtering through resumes and applications. If you have any questions or are interested in our enterprise package that offers unlimited access to all our services contact us today!


Try Recruiteze Free Today!