Organization Tips for Recruiters

online recruitment systemsWhen it comes to organization and time management, some online recruitment systems help more than others. Along the same lines, recruiters are more skilled than others as well.

While this may not “make or break” your success in this field, it’s definitely something you want to pay attention to. With each passing day, as you become more and more disorganized, the clutter will begin to take its toll.

Organization and time management go together hand in hand. While we’re going to focus primarily on tips for staying organized, here’s an excerpt from Key Organization Systems that shows just how costly a lack of time management skills can be:

“Tweeting costs the country $112 billion per year. Time management experts increasingly see Twitter as the silent productivity killer. Retweeting costs us an additional $65.6 billion.”

What do you think of that?

5 Tips to Help You Stay Organized

Now that you better understand the importance of remaining organized and being time efficient, it’s time to make some changes for the better.

Below are five tips that can help you stay organized as a recruiter:

  1. Implement a Daily Routine

This is one of the most important things you can do, as it allows you to have a clear understanding of what the day will bring.

Sure, there will be times when things change and you have to break your routine, but for the most part you want to know what to expect before the day ever begins.

When you do this, your schedule will remain as organized as possible.

Tip: it will take you several weeks of following the same routine to get into a habit. As long as you stick with what’s working, it will eventually become second nature – and that’s exactly what you are hoping for.

  1. Get Rid of Desk Clutter

Let’s face it: it only takes a few bad days as a recruiter for your desk to become cluttered with paperwork. From cover letters to resumes, you can quickly find yourself buried under a pile of paper with no real way out.

If you want to become more organized, you need to get rid of desk clutter. This is easier said than done and it may take you a few hours to dig out, but once you do so you will find yourself in a much better place.

Tip: spend a couple hours at the beginning of your work week to clear your desk of clutter. From there, make it a goal to avoid this same issue in the future. Once you realize that you can live paper free (or close to it), you will find that you are more organized than ever before.

  1. Use Spreadsheets to Your Advantage

How do you keep track of all those records? What do you do when you can’t find an important piece of paper?

If you want to improve your organization while decluttering your office, it’s time that you rely more heavily on spreadsheets.

Using these will go a long way in helping you remain organized, as you always know where to find the data you are looking for. Even better is the fact that you can access the information from anywhere. As long as you have internet access you are in good shape.

Just the same as using different online recruitment systems, it will take some getting used to. Over time, however, you’ll come to realize that this is one of the best ways to remain organized.

Read more: ATS vs Spreadsheets

  1. There’s an App for that

There are many organization apps that are extremely useful to recruiters. While there are hundreds to choose from, you only need to find the one that is right for you.

Here is one of the best articles on the top organization apps. As you make your way through this piece, you’ll find that some apps are better suited to your style than others.

For example, LastPass is perfect for those who need to store all your passwords in a convenient location. The article adds the following about this app:

“A free app that stores all your passwords for websites, applications, Last Pass stores your even email and bank accounts in one place. Don’t worry about security; the app itself is password protected so you just need to remember one password to gain access.”

There is an app for everything that has to do with organization. All you have to do is find the right one, install it on your devices, and begin to use it as you see fit.

Technology can be your best friend when it comes to staying organized.

  1. Focus on the Essentials

Recruiters have a lot going on. From taking phone calls to conducting interviews, it’s a wonder that these professionals even have time to eat and sleep.

One of the best things recruiters can do is focus on the essentials. This goes along with settling into a routine, as it allows you to stay on track from the beginning of the day until the end.

Questions to Answer

online recruitment systemsRecruiters, just the same as many professionals, need to remain organized at all times. It only takes a little bit of disorganization to cause a variety of high level problems.

By following the five tips above you will find yourself in much better position to not only remain organized but to work in a time efficient manner. But that doesn’t mean you are in perfect position just yet.

Here are a few questions you need to answer:

  • What are the primary reasons for your lack of organization in the past?
  • Is there anything you can learn from others who appear to be more organized than you?
  • How can you track if your plan is working?
  • Can online recruitment systems help me?
  • Are there any changes you can make today to ensure that you are more organized by tomorrow?
  • Do you have a plan that will allow you to keep everything else in order as you adjust your approach to organization?

These questions are not always easy to answer, but you should address them as quickly as possible. By doing so, you’ll soon understand what you’re up against and how to proceed.

Five Steps for Success

At this point, you are closer than ever to realizing that you can become more organized. But before you begin to reach all your related goals, there are a few key steps that you need to take:

  • Review your situation in its entirety to understand what needs changed and what you can leave the same for the time being.
  • Experiment with one change at a time, as this is the best way to see what is and is not working. You don’t want to confuse yourself with too many changes, as this could make it difficult to pinpoint what’s generating positive results.
  • Stick with your plan. It’s easy to make a change, but it can be more difficult to stick with things over the long run. Once you are confident in your new plan, stay the course for at least a few weeks.
  • Make note of the results. It will be easy for you to see if you are achieving the results you are hoping for. Make note of what’s working and what you need to do in the future.
  • Be happy with your changes. Recruiters can work at a higher level of efficiency when they are organized. You should be proud of yourself for adjusting your approach.

Are these five steps simple to take? Maybe, maybe not. It all depends on what you have done in the past and how you want to alter your approach in the future. Even so, regardless of your position, a change here and there can have a major impact.

Final Thoughts

online recruitment systemsRecruiters need to be organized at all times if they want to deal with everything that comes up during a busy workday.

With these tips, you will find yourself better understanding which moves to make, which moves to avoid, and how to make out in the long run.

The best recruiters are those who know how to stay organized, even when there is a lot going on. If you want to make the most of your career, you need to spend plenty of time remaining organized – even if this is something that takes a bit of effort.

Our Online Recruitment Systems Saves Time and Keeps You Organized

When your HR department or firm needs help with staying organized while recruiting, make the right choice by using Recruiteze!

Our powerful online recruitment systems combines all the benefits of an applicant tracking system with other recruiting software to make your job easier and more manageable. Not only can your job candidates apply to open positions, but they’re also added to your talent database. You’ll be able to go online anytime to access these resumes, as well as make any necessary changes.

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Read more from our blog:

Time management for recruiters [TIPS & APPS]

How to write good job descriptions [expert advice]

Pros and cons of working as a recruiter

The history of ATS

Small business recruiting strategies

How to start a recruitment agency

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