In today’s ever-evolving job market, recruitment seems to be a continuous process. The HR teams at organizations are always on a constant hunt for the right talent. But, the increasing need for identifying and hiring qualified and experienced talents is harming the efficiency of the businesses.
In such a scenario, recruitment software turns out to be a lifesaver as it is suitable and accessible for every company. By getting applicant tracking system onboard, even a small company can save a lot of time, energy, and money spent on challenging and time-consuming recruitment processes. Apart from automating recruitment, a small company applicant tracking system broadens the reach of the company to source far more candidates than the traditional approach. This blog will reveal some unknown and interesting truths regarding small company applicant tracking system.
Bespoke Recruitment Software
Due to its immense popularity, the market is flooded with a large number of recruitment software. However, one thing every business should keep in mind before buying any off-the-shelf software is that the software is designed to meet the requirements of as many recruiters as possible. Thus, the ATS comes with many pre-built features which may or may not be useful for your particular company.
So, it is more reasonable to have bespoke recruitment software that is designed to cater to your needs.
Click here for a 15 days free trial!
Main Problems of Recruiters
Before moving on with the amazing truths related to the applicant tracking system, let’s have look at the most common issues faced by the HR teams of small companies.
1. Competing for talent
When the time taken to fill a vacancy exceeds the given time, there is every possibility that the company may end up losing potential candidates to its competitors, especially when recruiting for more challenging industries such as engineering and IT. The company size does not matter, as the numbers of applications (for a single job opening) received are almost equivalent to the applications received by a large company. Performing recruitment operations manually negatively affects the workflow which, in turn, frustrates the recruiter and adds to a negative candidate experience.
2. Experiencing a lack of collaboration
If all the recruiters are not working on the same wavelength, it’s a sheer waste of time and energy. In the complete recruitment phase, it is essential that there is a perfect collaboration between all the recruiters. There should be seamless communication between all of them which, in turn, helps them easily handle their operations.
3. Drowning in paperwork and spreadsheets
Be it paperwork or spreadsheets, resume filtering becomes a challenging task with an increase in the number of job applications. Keeping track of all the CVs received by the company is becoming impossible due to fixed data bandwidth. When this happens, the recruiter faces a data limitation and has to discard the older resumes in order to create space for the newer ones.
Click here to read Online Applicant Tracking System vs Recruitment Tracking Spreadsheet
Hard to believe but true!
1. ATS automates everything
An ideal small company applicant tracking system easily integrates with the existing HR system and automates all the tedious parts of the system. It helps the recruiter perform even those activities he wouldn’t have time for otherwise.
Best Small Company Applicant Tracking System
Using the right online recruiting software for your business can save you lots of time and money! Thankfully, Recruiteze is here to help you!
Recruiteze is our free small company applicant tracking system that allows candidates to easily apply to be added to your database immediately. End-users can access candidate resumes online and make changes quickly. This is only the beginning and our cloud-based recruiting systems offer so much more. Give Recruiteze a try and start hiring smarter!
easily integrates with the existing HR system and automates all the tedious parts of the system. It helps the recruiter perform even those activities he wouldn’t have time for otherwise.
For example: Almost half of the job applicants never hear back from a company they have applied to. By enabling automatic notifications, the software can notify the candidates that their application has been received. The software can also send notifications regarding the rejection of the candidates once the recruiter has shortlisted the applicants for the next stage of recruitment. These baseline features are the cornerstone of every good ATS and they play a crucial role in boosting candidate experience.
2. Everyone on the same page
An ideal small company applicant tracking system makes the hiring process much faster and smoother. Teamwork and collaboration are the essence of success for every process in a company. An ATS allows the recruitment manger and the key players to see and track the work that has been completed or is still pending and in the pipeline. It also helps others see which candidate has been recommended by whom. With everyone working on the same wavelength, you will see that hiring efficiency quadruples.
3. Helps to source the best
Speed and quality, neither one can be compromised. An ATS strives to strike a perfect balance between these two and helps to find the best potential candidates in the least possible time. The best applicant tracking system prevents the recruiter from overlooking good hires as well.
A normal ATS uses keyword filtering to match the resumes. It uses keywords from the job posting and matches them with the candidate resumes. It eliminates any that do not match.
But a great ATS does more than that by going beyond the keyword matching. Here, the ATS enables the recruiter to track more intricate metrics such as performing background checks and spreading the job posting across various social media platforms. This helps to attract more tech-savvy candidates who could turn out to be potential employees.
In a nutshell, a small company applicant tracking system will integrate with an existing system and automate the processes as much as possible. It allows the recruitment team to collaborate seamlessly and stay on the same page. This is all thanks to the incredible features and tools that help the recruiters to find better hires.
Some other benefits of small company applicant tracking system
1. Speed up the recruitment process
The recruiters can access all the necessary information even from a remote location. The candidates and employers can be reached from anywhere at anytime. The recruiter always stays updated as all the changes/modifications are automatically introduced in the system. This helps the recruitment manager speedily identify and hire the right source.
2. Grow the database
Now, there is no longer a need for filtering or scrutinizing piles of papers or spreadsheets as all the data can be stored on a single server with no data limitation. The candidates can themselves log into the system and upload their CVs.
3. Reducing administrative work
An ATS saves a lot of precious time by enabling the automatic posting of jobs on several job boards and social media websites. Just a single click and the jobs get posted!
4. Classification of CVs
An ATS helps classify the CVs into different categories so as to expedite the candidate search for a specific skill. This helps to match perfect candidates for specific job positions.
5. Tracking all job applicants
In order to make sure that each of the applicants gets considered while filling the open job postings, the small company applicant tracking system automatically updates any action taken on the candidate profile or any note made by the recruiter. This further helps the recruiter analyze how many job positions were open and how many candidates were rejected at every hiring stage.
6. Secures sensitive data
By using ATS, the recruiter and the company can be sure that all the data is getting stored over a fully secure and encrypted server which can only be accessed by nominated members of the team.
7. ATS boosts recruiting strategy
The ATS improves the recruitment planning by providing the required analytics to make strategic decisions. With ATS, recruitment teams can analyze large data sets obtained from various hiring activities (screening, interview, sourcing etc). This helps them to understand their efficiencies, expenditures, and other bottlenecks (if any) in their processes.
8. Integrate with job boards
Most of the applicant tracking systems available in the market have job board integration feature. This allows the hiring team to distribute the job openings across multiple online job boards. Ideal ATS software uses automation for assisting the recruiter in screening candidates, scheduling interviews, and filtering applications.
9. Assistance in interview scheduling
A small company applicant tracking system helps the recruiters coordinate multiple schedules at one time. The ATS also allows the candidates to view the available slots and choose a date and time best suited for them. This significantly reduces any chances of interview disruption and improves the candidate experience.
Read More: 12 Things You Probably Didn’t Know About Small Business Applicant Tracking System
Winding Up
Managing all the recruitment processes manually is a challenging and time consuming task. With ATS coming into the picture, business operations can be significantly improved by automating the hiring processes. This in turn helps the recruiter focus on identifying right talent.
Time and money, both are critical factors for a small company. A small investment on ATS can reap amazing fruitful benefits in future. An ATS helps to reduce time-to-fill, eases out the administrative works, and simplifies interview scheduling so that the interviews can be conducted without any disruption.
Free Small Company Applicant Tracking System
Using the right online recruiting software for your business can save you lots of time and money! Thankfully, Recruiteze is here to help you!
Recruiteze is our free small company applicant tracking system that allows candidates to easily apply to be added to your database immediately. End-users can access candidate resumes online and make changes quickly. This is only the beginning and our cloud-based recruiting systems offer so much more. Give Recruiteze a try and start hiring smarter!