Using a Recruitment Tracking Spreadsheet is a Thing of the Past

online recruiting softwareAs a recruiter or HR professional, it’s easy to believe that what worked in the past is the best strategy for the future.

While this holds true in some cases, you don’t want to travel down this path in regards to the use of a recruitment tracking spreadsheet.

Many years ago, spreadsheets were considered advanced technology. After all, this was much better than a manual system that relied on nothing more than a pen and paper.

In today’s day and age, a spreadsheet is no longer the only option for recruiting professionals. Instead, there are free online recruiting software, such as Recruiteze, that can make your life easier.

We discuss this in great detail on our website, noting the following in regards to our cloud based service:

“Resumes are parsed and added to your candidate database immediately. You can access candidate resumes online and make changes quickly. Recruiting based on client/hiring manager needs has never been easier. Your custom responsive careers page and application allows candidates easy access to information and creates a level of professionalism expected in today’s marketplace. We’ve taken the redundant administrative work out of recruiting. There’s no need to keep doing things the hard way.”

As you can see, Recruiteze is the “anti-spreadsheet” in many ways. If you want to do things the hard way, you’ll continue to rely on the use of a candidate tracking spreadsheet.

Conversely, if you want to make changes for the better, you’ll come to realize that there is powerful technology that can work in your favor.

Features for the Future

There is no denying the fact that a recruitment tracking spreadsheet is a great way to remain organized. This is particularly true when compared to a paper based system.

However, there is a problem with relying solely on spreadsheets: these don’t have the same high level of features as cloud based applications. For this reason, you’re making more work for yourself while also missing out on a variety of benefits.

With all this in mind, it’s time to learn more about the features of an online recruiting software, that can change the way you do business in the future.

  1. Mobile Friendly

Thanks to the use of cloud technology, you don’t have to be sitting at your computer to access and review resumes.
Instead, you can do so from anywhere in the world – as long as you have access to a tablet or smartphone.
From an organization and time savings point of view, it doesn’t get any better than this.

  1. Contact Candidates

What method do you use today to contact candidates? Like many recruiters, you may rely solely on email and phone calls.

While both of these methods will remain popular in the future, don’t overlook the fact that a recruiting software, allows you to contact candidates directly from your system. You don’t have to leave the system to contact an applicant, which goes a long way in saving you time and improving efficiency.

  1. Contact History

When you contact a candidate from the recruiting software, it will keep a contact history. So anyone who looks up the candidate, will see the history on which recruiter has contacted them earlier and the context.

  1. Notes & History

Using an online recruiting software, you will be able to add, manage and track contact notes. If you talk to the candidate or hiring manager, you can record the conversation notes. This helps anyone else working with the candidate/manager to see the past conversations.

  1. Bulk Upload

online recruiting softwareLet’s face it: there are times when you receive hundreds of resumes for a single position. In the event that you’re hiring for more than one job, you may find yourself buried in thousands upon thousands of resumes.

How will you ever keep track of all these resumes with nothing more than a candidate tracking spreadsheet? The answer is simple: you won’t.

This is why bulk upload feature in an online recruiting software is such a big hit with customers. In short, this allows you to upload resumes to your database in bulk. It doesn’t matter if you have a handful of resumes or 1,000+, it’s fast and efficient.

  1. Candidate Search

With resumes stored on your hard disk, you are not going to be able to use it for anything. Also, if your hard disk crashes, you’ll lose your entire resume database in no time. You will not be able to search and filter candidates by doing a text based search. This is where an online recruiting software will greatly help. All the resumes indexed and stored in your database, can be searched and filtered.

  1. Bulk Contact

Once you have filtered your candidates through a text based search, you may want to contact all of them about a new job that has opened up. With an online recruiting software, it is a breeze to contact them all in just a few seconds. This will save you a lot of time and also provides unparalleled standardization in your communication.

  1. Power Your Careers Page

If you do not have a careers page or if you are manually updating your careers page, that is another reason for an online recruiting software. When you sign up for an online recruiting software, it can provide you with a custom career portal, which will display all your active jobs. When you post a job in the software, it will automatically be displayed on the careers page. If you make updates to the job, it will automatically be reflected on the careers page. If you deactivate the job posting, it will be removed from your career portal. That is another huge time saver and benefit to use an online recruiting software.

  1. Online Job Applications

What process do you follow right now to collect applications? Like many, you may be stuck in the past. This means that you’re requesting resumes via email or even snail mail.

If you want to leave this where it belongs – which is in the past – it’s time to use an online recruiting software. This feature allows candidates to apply online direct from your website. From there, applications are added to your database and routed to the appropriate recruiter or hiring manager.

Once again, this is a great way to improve efficiency and organization.

  1. No More Duplicates

As you know, some people will continually apply for different openings at your company. While there is nothing wrong with this, it can lead to a lot of duplicate records.

An online recruiting software will usually have technology to consolidate duplicates. This way, if they apply again in the future, all of their applications are merged under the same record.

  1. Reporting and Analytics

Your success as a recruiter is based on many factors. An online recruiting software will provide reports and data to help you make more informed decisions.

Soon enough, you’ll find yourself reviewing data that can help you change your strategy for the better.


There used to be a time when using a recruitment tracking spreadsheet was the “in thing.” Some companies are still relying on this outdated approach, but others have come to find that technology, such as Recruiteze, can provide a variety of advantages.

Ready to switch to Free Online Recruiting Software?

Now that you understand the huge benefits that online recruiting software can offer. Try Recruiteze, our free online recruiting software today. With Recruiteze you are covered for every one of the points detailed above. Using one simple modern system, you can manage your job postings, applications, candidates and communication in one place. You will be surprised with the ease of use coming from the spreadsheet. You will also see a big difference in all your recruitment activities.

If you would like to understand more about how to choose that right recruiting software, here are some articles that will help you make the right choice.

On-Premise ATS vs Online Applicant Tracking System
What to look for in an Online Recruiting Software?
Most useful features for an Online Recruiting Software
Top 12 advantages of an Online Recruiting Software

Try Recruiteze Free Today!