Before the advent of affordable online recruitment database software, it was customary to manage the recruitment data in emails, hard disks, and spreadsheets.
But with the readily available online recruitment database systems, you can be set up and start building your recruitment database within minutes.
In this article, we cover the following topics so that you can learn what a recruitment database is and how to use it effectively to increase your efficiency and productivity:
- What is a recruitment database?
- Why use a recruitment database?
- How to make your recruitment data more efficient?
What is the Recruitment Database?
A recruitment database is a searchable repository of your jobs, contacts, applications, candidates, notes, and communications for easy access and reuse.
A recruitment database grows with time with the use of an easy to use online recruitment database software.
Just like patents are essential for a research company, contacts are critical to a sales professional, a searchable recruitment database is vital for a recruiter.
It does not matter how often you hire for your organization; it is good to start building your recruitment database with each hire.
How to Choose the right Recruitment Database?
With the availability of numerous recruitment database systems, it can be daunting to find the right recruitment database system.
Suppose you are looking to sign up for a recruitment database today. Here are the essential features you will need to build and manage your recruitment database.
Accessible Everywhere
Accessibility should be your highest priority when considering a recruitment database. It would be best to look for a cloud recruitment database system accessible from anywhere in this day and age.
Read this article to understand the difference between on-premise and online database systems.
Responsiveness
Responsiveness is a design concept that makes online software usable from any device.
If you signup for a modern online recruitment database system, it is most likely accessible from your mobile devices.
As you are trying out the software, this should be one of your tests to see if you can manage your recruitment data from a mobile device.
Even though you may not use it that way, it will be beneficial to have that feature if you do not have access to a computer and need to work with your recruitment data.
Job Requisition Management
You should be able to post and manage your jobs easily from one place. Job requisition is the first step in building a database.
Once you post a job, you will receive applications from various sources like job boards, websites, or social media.
Job Distribution
Even though traditional recruitment database systems did not have the feature to post and distribute jobs, most modern systems have this feature built-in.
Using the job distribution feature, you can distribute your jobs to numerous job boards, your career page, and social media channels. This will result in you receiving multiple applications for your positions.
Job distribution is a great way to build your database.
Screener Questionnaires
Even though screener questionnaires were not part of legacy recruitment database systems, it is an integral part of a modern recruitment database software.
With the help of screener questionnaires, you can build a better recruitment database by reviewing the responses to your job and company-related questions.
Screener questions also help you to quickly reject a candidate if they do not meet your job specifications.
Tagging & Filtering
To build a