Resume database software, resume management software, resume database management software, resume sorting software, resume filtering software… All of these names refer to the same thing: the software that collects, organizes, sources, and stores resumes in a database.
In this post, we will go over a few important aspects of resume database software:
- What is resume database software?
- Benefits of using resume database software
- How to choose the right one for you?
- Top 5 resume database software to try in 2021
So let’s dive in!
What is resume database software?
As mentioned above, resume database software is a software that:
Resumes in a database in order to help recruiters to manage them more easily, save time and boost efficiency when choosing suitable candidates.
Thanks to this, recruiters get more time to focus on what really matters instead of sorting our resumes. Just imagine getting dozens of resumes a day, all coming for different jobs. No wonder resume management is a high priority in the HR and Recruiting spheres.
Let’s get into the main benefits of resume database software and how it can help you be more productive.
What are the benefits of using resume database software?
You post a job online on many different mediums and job boards, and now you get dozens of resumes a day, all coming from different mediums and on top for different job positions!
Now you have to keep all the platforms you have posted jobs on in mind and check them diligently. Then you have to download all the resumes and sort them accordingly. What are the chances you will miss out on something?
Especially if you have various job positions to track.
This is where resume database software comes into play. It saves you time and energy and collects all the resumes for you!
Once all the resumes are collected, you don’t have to worry about noting where they came from since the software will do it for you. It will figure out if the candidate applied via LinkedIn, Glassdoor, or social media and note it for you.
Want to upload all those resumes into an ATS? No problem. The good resume database software can handle that for you. No more boring, time-consuming, step-by-step filling out of the information.
Simply bulk import all the data, and you are good to go.
Don’t lose time on manually reviewing every resume every time before inviting candidates for the interview.
Good resume management software will extract the most important information from resumes into condensed candidate profiles for you. Now all you need to do is have a simple glance to see the essential factors like skills, education, and contact information.
Some candidates apply multiple times from different emails and profiles, and that can create a whole new level of hassle.
Fortunately, resume software can filter out the existing candidates already and save you time and resources.
Store all the resumes with ease. Have them all stored in one place and browse through them whenever you need to find something. Besides searching by a keyword, you can also search historically.
Great resume database software to try out in 2022
Now that we have gone over some basics let’s see what are some of the best resume database software to try out in 2022.
In this article, we will cover the following tools:
Recruiteze is an ATS that has a built-in resume database software. It allows you to post to multiple job boards at once, including ZipRecruiter, Glassdoor, Indeed, Google Jobs, and much more.
All of the received resumes you can easily manage in a database. From there on, you can easily create customized workflows, share profiles, and much more to allow you to be more productive and efficient.
Another pro of using Recruiteze is that it also has a CRM feature to help you manage vendors, clients, and hiring managers effortlessly.
Here’s a list of all the features Recruiteze comes with:
- Customizable Forms – Customize forms for different jobs so that they match the company and job role.
- Career Pages – Let visitors know what job openings you have with career page widgets that automatically stay up to date.
- Bulk Emails – Send personalized emails to multiple candidates at once.
- Tags and filters – Browse through candidates with ease.
- Email Adress Integration – send and receive emails through the platform from your own account and stay updated.
- CRM – manage recruiters, vendors, candidates, and teammates.
- Job Broadcasting – Share jobs on multiple platforms at once
- Resume Formating with iReformat – Parse resumes, add them to the candidate database, and reformat the information however you like. You can create however many templates you need.
- Customizable workflows, reports, and many more.
Recruiteze is an excellent choice for everyone who wants to have all of their recruitment efforts handled by one software. It is great for small businesses since it has been designed to meet small business hiring projects’ needs.
Another pro is that you can test out all of our features entirely for free during the demo for free.
We offer 4 different packages, including a custom plan, so that you can get everything you need at an affordable price.
Keep in mind that if you ever get stuck at something, we offer 24-hour email support to help you solve all the obstacles and answer your questions.
JobScore is a resume database software mainly created for smaller, entry-level recruiting teams. However, if you want, you can upgrade to the enterprise to get more advanced features.
Here’s a list of the main features it provides:
- Keyword searchable database
- Tells you who matches your expectation and job requirements
- Post at multiple job boards at once
- Helps with blind recruiting as candidates name remains hidden
- Recommends qualified candidates based on your requirements
Here’s a quick list of some additional features JobScore has:
- Images and videos in job descriptions
- Applicant tracking system
- Customizable job application forms
- Shared resume database
- Email and interview templates
- Social recruiting, and many more.
The important thing to note when it comes to integrations is that they offer LinkedIn recruiter integration only at the enterprise level, which can be considered overpriced.
They do offer a free package for the resume database software if you decide to share resumes with their network. That free plan allows you to manage one active job with unlimited users. This is great for small businesses.
The $99/mo package lets you manage 5 different active jobs at once, and the $299/mo package allows you to manage 10 different positions.
As you upgrade, you get more features as well.
Keep in mind that JobScore is more of a database than an automation tool, even though they have ATS and some basic automation features.
It is easy to navigate and manage, but we have noticed that their UI is plain and boring, which is uninspiring and has an old corporate feel to it.
Their customer support is not 24/7, but just during Pacific Standard business hours. This can pose a problem to businesses located outside of the timezone, especially in Europe and Eastern countries. Even if you are in their timezone, waiting until the morning or for the weekend to pass in order to solve a problem can be frustrating.
With everything being said, JobScore is mainly great for simple information storing and sorting. It is easy to use and a good deal for small hiring teams. However, if you are looking for something more than just a resume database software, you should choose something else since it is not on the same level as other ATSs with similar pricing.
Unlike the previously mentioned two, SignalHire is a resume database software designed for medium-sized busy recruiting agencies and HR departments.
Their database software offers you access to a large base of curated candidates.
SignalHire offers the following services and features:
- SignalHire Finder – This service comes with features that help you verify all the emails, find email addresses in bulk or by location, name, or position.
- CRM – Sync your email, send bulk emails and track conversations.
- ATS – Find candidates and export accurate databases.
Since they offer many features, let’s quickly take a glance at what they don’t provide:
- Applicant tracking and recruiting assessments
- Reference checking
- Interview management
- Background screening
- Internal HR
- Self-service portals
When choosing the right resume database software, it is important to think whether a certain software offers all the features you need and at which price it does so.
We liked the SignalHire extension as it quickly lets us get the contact information on individual profiles on social media. This is a real timesaver, as it saves you from digging up the emails and phone numbers of people for hours.
When it comes to pricing, SignalHire has a flexible pricing plan, and they are completely customizable to fit your needs. They have a free trial that allows